REQUIREMENTS:

●A Grade 12 (Matric) Certificate (or equivalent qualification) plus one (1) year relevant experience in a similar or appropriate position and/or environment ●Knowledge of document tracking, storage
and retrieval, as well as filing systems ●Strong communication (verbal and written) skills and the ability to communicate at all levels ●Good interpersonal, analytical, planning and organisational skills ●Ability to
interpret directives ●Computer literacy and typing skills ●Knowledge of provisioning administration prescripts ●Telephone etiquette ●Experience in using computer applications, including knowledge of MS Office software (Word, Excel, Outlook and PowerPoint) ●An understanding of the education system and its policy framework is essential ●Understanding of basic Government policies with regard to financial management.

DUTIES:

●Handle internal and external queries and follow up on queries that have been referred to branches within the Department and provide feedback to clients ●Assist in analysing monthly reports for the Call Centre and assist in the preparation of reports and submissions to management ●Assist with control of monthly expenditure reports and other relevant budget matters ●Assist in the preparation of relevant documentation for workshops, meetings, conferences and seminars, including the taking of minutes ●Give guidance and advice to personnel in the Call Centre on the interpretation and application of directives and policies with regard to fi nancial and administrative matters ●Register all submissions, letters, faxes, invitations and memoranda addressed to the Director ●Responsible for the routing of submissions after the Director has signed them off ●Ensure that all signed submissions have copies kept in the registry offi ce and have been properly fi led ●Fax and fi le all letters signed by the Director ●Maintain the Return Date List ●Any other duties delegated to him/her by management.

Please Note: As of 1 July 2006, all new appointments in the Public Service have to be part of the Government Employee Medical Scheme (GEMS) in order to qualify for a Government medical subsidy.
Please visit the Department of Education’s website at www.education.gov.za or the Department of Public Service and Administration vacancy circulars at www.dpsa.gov.za.
Applications must be submitted on Form Z83 Form obtainable from any Public Service department and must be accompanied by a comprehensive CV and certifi ed copies of ID and qualifications. Please forward your application, quoting the reference number, to: the Director-General, Department of Basic Education, Private Bag X895, Pretoria, 0001 or hand-deliver to: Sol Plaatje Building, 222 Struben Street, Pretoria.
Enquiries: Ms N. Sathege, tel. (012) 357 3290.

Correspondence is limited to short-listed applicants.
Closing Date: 15 February 2012.
Late, e-mailed or faxed applications will not be considered.