Location: Centurion
Closing Date: 25 April 2014

Stipend: R5 326.80 monthly

Content

The Procurement and Asset Management Department of the Electoral Commission has an internship position at a level of an assistant administrative officer (AAO). The intern must preferably be a graduate or final year student in supply chain management. It is expected that the candidate will have completed the required number of modules for a diploma (3 years) or degree (4 years) in supply chain management.

Requirements

  •  The successful candidate for this position must have completed a tertiary qualification in the Procurement / Finance / Logistics or Supply Chain Management.
  •  An understanding of supply chain management processes;
  •  Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents.
  •  Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).

Responsibilities

The intern will be responsible for:

  •  Receiving and registration of user requests;
  •  Assist in drawing up of bid specifications;
  •  Making arrangements and assisting during bid briefing sessions;
  •  Assist with bid administration requirements;
  •  Assist with drafting of adverts and advertising of bids;
  •  Attend to queries from the public around bids;
  •  Assist with the closing of bids;
  •  Assist with preparations for bid evaluations;
  •  Assist in creation of purchase orders;
  •  Scanning purchase order documents;
  •  Scanning of vendor registration documents;
  •  Assist in invitation and obtaining of quotations as prescribed by procurement policies and regulations;
  •  Compilation of reports with regard to quotations;
  •  Compilation and submission of orders and supporting documentation where applicable to Financial Administration for payment of goods and services;
  •  General documentation administration and ensuring proper filing of procedures;
  •  Compilation of reports with regard to orders and any other duties allocated from time to time.

Competencies

  • Ability to work in a pressurized and timeline-driven environment;
  •  Ability to work on more than one project; ability to work independently as well as part of a team;
  •  Attention to detail and a commitment to service excellence, good communication skills.
  •  The applicant must have the following personal skills/attributes:
  •  Analytical skills,
  •  Communication skills,
  •  Strong personality,
  •  Knowledge of Microsoft packages with specific reference to Word and Excel spreadsheets,
  •  Teamwork and good report writing

How to Apply

Fax: 012 622 5219

Email: [email protected]

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