Closing Date: 05 December 2014
Stipend: R4 500.00 per month
Period:
01 April 2015 – 31 March 2016
Location
: Pretoria

How to Apply

Applications must be submitted on Z83 Form, and should be accompanied by certified copies of qualifications, ID as well as a comprehensive CV in order to be considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Short-listed candidates for SMS post will be required to undergo competency-based assessment and they will also be required to enter into a performance agreement and sign a financial disclosure annually. Correspondence will be limited to successful candidates only. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful. Shortlisted candidates will be subjected to a pre-employment screening and a Top Secret security vetting to determine the suitability of a person for employment. Failure to submit the requested documents will result in your application not being considered.

Applications must be forwarded to: The Presidency, Private Bag X1000, Pretoria, 0001 or Hand deliver at 535 Johannes Ramokhoase Street (former Proes Street), Arcadia, Pretoria FOR ATTENTION: Ms Kefilwe Maubane

ENQUIRIES: Mr Sebotse Malatjie, Tel. (012) 300 5986, Ms Felicity Mokwele, Tel. (012) 300 5875 and Mr Jimmy Mashavha, Tel. (012) 300 5991

 

 Private Office Of The President: Support Services Correspondence Management (Ref No:1)

  • Applicants must be in possession of a National Diploma / Degree in Records Management / Public Administration.

DUTIES: Recording and filling of correspondence, routine office administration, filing, faxing and photocopying

Private Office Of The President: Media Liaison & Public Relations (Ref No: 2)

  •  Applicants must be in possession of a National Diploma / Degree in Media Communications / Journalism / Political Science / International Relations / Marketing.

DUTIES: Research and writing, drafting articles for internal publications. Assisting with medial liaison related duties at official events and daily communication administrative duties.

Private Office Of The President: Special Projects (Ref No: 3)

  •  Applicants must be in possession of a National Diploma / Degree in Public Administration / Public Policy / Social Sciences.

DUTIES: General administrative duties related to special projects.

Office Of The Deputy President: Deputy Director-General (Ref No: 4)

  •  Applicants must be in possession of an Honours Degree in Economics.

DUTIES: Conduct secondary data analysis and literature based research on social, economic, political and related matters and synthesized information for policy briefs. Prepare background papers and briefs to the advisors and senior managers. Conduct additional background research to inform policy articulation or review. Provide content and operational support to the advisory support services unit.

Office Of The Deputy President: Strategy & Special Projects (Ref No: 5)

  •  Applicants must be in possession of an Honours Degree in Statistics.

DUTIES: Conduct secondary data analysis and literature based research on social, economic, political and related matters and synthesized information for policy briefs. Prepare background papers and briefs to the advisors and senior managers. Conduct additional background research to inform policy articulation or review. Provide content and operational support to the advisory support services unit

Office Of The Deputy President: Personal & Advisory Support Services (Ref No: 6)

  •  Applicants must be in possession of an Honours Degree in Development Studies.

DUTIES: Conduct secondary data analysis and literature based research on social, economic, political and related matters and synthesized information for policy briefs. Prepare background papers and briefs to the advisors and senior managers. Conduct additional background research to inform policy articulation or review. Provide content and operational support to the advisory support services unit.

Office Of The Deputy President: Communications (Ref No: 7)

  •  Applicants must be in possession of an Honours Degree in Political Studies.

DUTIES: Conduct secondary data analysis and literature based research on social, economic, political and related matters and synthesized information for policy briefs. Prepare background papers and briefs to the advisors and senior managers. Conduct additional background research to inform policy articulation or review. Provide content and operational support to the advisory support services

Corporate Information Management: Internal Communications (Ref No: 8)

  •  Applicants must be in possession of a National Diploma / Degree in Communications.

DUTIES: Original copy writing and management of content for the various communication mediums. Daily reviewing of content and posting content onto relevant electronic platforms.

Corporate Information Management: Knowledge Management & Library Services (Ref No: 9)

  •  Applicants must be in possession of a Bachelor’s Degree in Information Sciences / Library Sciences / Knowledge Management.

DUTIES: Day to day admin duties including cataloguing & classification of information resources, shelf reading and packing of books, media monitoring and prepare information resources for internal library loans.

Corporate Information Management: Frontline Services (Ref No: 10)

  •  Applicants must be in possession of a National Diploma / Degree in Public Relations / Tourism.

DUTIES: Frontline services assisting in the day to day duties of frontline staff.

Protocol And Ceremonial Services: Ceremonial Services (Ref No: 11)

  •  Applicants must be in possession of a National Diploma / Bachelor’s Degree in International Relations / Political Sciences / Administration.

DUTIES: Provide general administrative support, photocopying, faxing and filing of documents. Assist with procurement related duties such as obtaining quotations and do follow up. Updating a register of National Orders nominees. Liaise with internal and external stakeholders to obtain41 records and other information. Assist with preparation of major events, make travel arrangements, process subsistence and travel-forms.

Protocol And Ceremonial Services: Protocol (Ref No: 12)

  •  Applicants must be in possession of a National Diploma / Degree in Administration / International Relations / Communications.

DUTIES: Provide general administrative support to the unit, inter alia, making travel arrangements for protocol officials, typing, photocopying, faxing and filing of documents. Ordering stationery and tracking expenditure. Liaise with internal and external stakeholders. Assist during preparation of major events. Make travel arrangements. Provide general administrative duties.

Events Management (Ref No: 13)

  •  Applicants must be in possession of a National Diploma / Degree in Events Management / Public Relations.

DUTIES: Draft project plans for events, draft pre & post events reports, provide general administrative support to the unit, inter alia, making travel arrangements, typing, photocopying, faxing, filing of documents, ordering stationery and tracking expenditure.

Household And Accommodation (Ref No: 14)

  •  Applicants must be in possession of a National Diploma / Degree in Hospitality / Facilities Management.

DUTIES: Provide effective food and beverage and cleaning services. Assist with provision of maintenance services. Checking and purchasing of stock. Monitor staff attendance. Planning of duties for the designated areas.

Information Technology 5 Posts (Ref No: 15)

  •  Applicants must be in possession of a National Diploma / Degree in Information Systems / Systems Development / Business Applications / Information Technology.

DUTIES: Development and maintenance of IT systems, business systems analysis, database administration, hardware & software support, helpdesk operations.

: Human Resource Management: Conditions Of Service (Ref No: 16)

  •  Applicants must be in possession of a National Diploma / Degree in Human Resource Management / Personnel Management / Public Administration / Management.

DUTIES: Conditions of service, HR data capturing, administration of HR practices.

: Human Resource Management: Registry (Ref No: 17)

  •  Applicants must be in possession of a National Diploma / Degree in Office Management / Public Administration / Knowledge Management.

DUTIES: All Registry administration.

Organizational Development (Ref No: 18)

  •  Applicants must be in possession of a National Diploma / Degree in Organizational Development / Design / Management Services / Production and Operations Management.

DUTIES: Organizational Development, job evaluation, job descriptions, Ad-hoc tasks relating to the unit’s core functions.

Labour Relations, Employee Health And Wellness: Labour Relations (Ref No: 19)

  •  Applicants must be in possession of a National Diploma / Degree in Labour Relations.

DUTIES: Provide advice on disciplinary and grievance matters, minutes and report writing, capture cases on PERSAL, provide administrative support during disciplinary proceedings. Filing of Labour Relations records.

Labour Relations, Employee Health And Wellness: Employee Health And Wellness (Ref No: 20)

  •  Applicants must be in possession of a National Diploma / Degree in Psychology / Social Work.

DUTIES: Coordinate health & wellness events, provide administrative support to the Directorate, minutes and report writing, screen and provide counselling to employees, filing of employee health & wellness cases.

Office Of The Chief Operations Officer: Strategic Planning (Ref No: 21)

  •  Applicants must be in possession of a National Diploma / Degree in Strategic Management / Public Administration / Social Sciences / Monitoring and Evaluation.

DUTIES: Assisting with secretariat tasks related to the strategic planning workshops / meetings and quarterly review sessions. Collecting and analysing branch performance reports on a quarterly basis, assisting with compilation of the quarterly and annual Presidency performance information reports

Chief Financial Office: Budgets (Ref No: 22)

  •  Applicants must be in possession of a National Diploma / Degree in Financial Management / Budgeting / Cost and Management Accounting.

DUTIES: Capture budget on BAS, prepare in year monitoring reports, update expenditure on cash flow reports on monthly basis, and assist in compilation of financial statements.

Chief Financial Office: Contract Management (Ref No: 23)

  •  Applicants must be in possession of a Legal Degree.

DUTIES: Maintenance of the service level agreements and contract registers, monitoring of life cycle of contracts.

Chief Financial Office: Office Of The CFO (Ref No: 24)

  •  Applicants must be in possession of a National Diploma / Degree in Secretarial / Office Management and Technology.

DUTIES: Dairy Management, correspondence management, logistical and travel arrangements, drafting of memos

: Supply Chain Management: Demand & Acquisitions (Ref No: 25)

  •  Applicants must be in possession of a National Diploma / Degree in Supply Chain Management / Transport Management / Purchasing Management / Logistics / Public Management.

DUTIES: Capture Suppliers on database, request quotations, evaluate quotations.

: Supply Chain Management: Orders (Ref No: 26)

  •  Applicants must be in possession of a National Diploma / Degree in Supply Chain Management / Transport Management / Purchasing Management / Logistics / Public Management.

DUTIES: Capture external requisitions on Logis and PI, approve procurement advice and authorize ledger, issue order numbers to different suppliers.

: Supply Chain Management: Payments (Ref No: 27)

  •  Applicants must be in possession of National Diploma / Degree in Supply Chain Management / Transport Management / Purchasing Management / Logistics / Public Management.

DUTIES: The successful candidate will be responsible for capturing of payments on Logis online, capturing of suppliers bank details an Logis system after been verified by National Treasury, checking of the allocations on the system before processing payments, Handling of all enquiries with regard to payments from both external and internal clients, verify the correctness of payment documents before processing, registering of payments in the register book before submitting them to Finance, ensure that payments are made within 30 days after the receipt of invoice, compile the weekly and monthly spreadsheet on processed payments.

Supply Chain Management: Transit And Warehouse (Ref No: 28)

  •  Applicants must be in possession of National Diploma / Degree in Supply Chain Management / Transport Management / Purchasing Management / Logistics / Public Management.

DUTIES: Receipts of goods and services, follow up on outstanding orders, certification invoices and capturing of invoices online thereof

Supply Chain Management: Transport 2 Posts (Ref No: 29)

  •  Applicants must be in possession of a National Diploma / Degree in Supply Chain Management / Transport Management / Purchasing Management / Logistics / Public Management.

DUTIES: Management of transport bookings, traffic fines, accidents, hired and leased vehicles, flight and accommodation bookings, general administration

Internal Security (Ref No: 30)

  •  Applicants must be in possession of a National Diploma / Degree in Security.

DUTIES: Administration and physical security

Spousal Support Services (Ref No: 31)

  •  Applicants must be in possession of a National Diploma / Degree in Administration.

DUTIES: Office administration, finance and supply chain management, document management.

FOSAD Secretariat (Ref No: 32)

  •  Applicants must be in possession of a National Diploma / Degree in Public Administration / Social Sciences.

DUTIES: Assist with administrative & logistical arrangements for successful convening & hosting of FOSAD cluster meetings, provide secretariat services to FOSAD cluster meetings

Risk Management 3 Posts (Ref No: 33)

  •  Applicants must be in possession of a National Diploma / Degree in Auditing / Commerce.

DUTIES: Coordinate risk management process, assist during the risk identification and assessment across the organization, conduct fraud detection reviews, general administrative duties.

Cape Town Office: Accommodation And Households 2 Posts (Ref No: 34)

  •  Applicants must be in possession of a National Diploma / Degree in Hospitality / Facilities.

DUTIES: Co-ordination of household and accommodation functions, provide effective cleaning services, ensure arrangements for reservations of function rooms are coordinated and arrangements thereof effectively managed, and provide effective food & beverage services. Purchasing of adequate cleaning supplies according to the requirements of the department.

Cape Town Office: Procurement (Ref No: 35)

  •  Applicants must be in possession of a National Diploma / Degree in Supply Chain Management / Logistics / Purchasing Management.

DUTIES: Facilitate the process to obtain operating equipment, compile procurement requests, obtain quotes, initiate procurement process, obtain authority for procurement , procure operating equipment and commodities as requested, evaluate performance and compliance with supply chain management process and policies, ensure preferred supplier delivers the correct items as per invoice and quotation, ensure sound records management ( filing system and case recording system), develop and implement customer service improvement strategies, ensure regular interaction with suppliers to determine delivery dates and times

Cape Town Office: Transport (Ref No: 36)

  •  Applicants must be in possession of a National Diploma / Degree in Transport Management / Fleet Management.

DUTIES: Management of transport bookings, traffic fines, accidents, hired and leased vehicles, flight and accommodation bookings, general administration.

Cape Town Office: Frontline Services (Ref No: 37)

  •  Applicants must be in possession of a National Diploma / Degree in Public Relations / Tourism.

DUTIES: Frontline services assisting in the day to day duties of frontline staff

 

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