Closing Date: 11 October 2022
Location: Cape Town

Requirements

• Completed Degree or Diploma or National Diploma relevant to SCM, which may include the following disciplines amongst others:
  • Finance
  • Supply Chain Management
  • Legal
  • Built environment
  • Preference will be given to unemployed graduates
•  A Code B driver’s licence will be an added advantage
• Candidates should reside within the City of Cape Town

Key Performance Areas

• Attending to specific administrative functions in respect of the procurement of goods and services within the section through adherence to procedures and systems associated with the City of Cape Town procurement practices.
• Sourcing quotations in accordance with guidelines stipulated in the Procurement Policy.
• Attending BSC and BEC meetings
• Execute procurement processes in compliance with regulations and MFMA.
• Arrange for the collection and return of quotations to and from project managers to enable the project managers to assess responses received and finalise the process for the appointment of service providers.
• Interfacing with Client Departments and Project Managers on Tender/Bid issues as well as Service Level Agreements to ensure there are agreed standards and Delivery dates.
• Arranging and planning of meetings for the BSC and taking minutes, where applicable.
• Verifying of Tender/Bid Advertisement for corrections before sending to Corporate Administration for placement in the press
• Compiling of Tender/Bid Documents and checking for legal compliance, completeness and accuracy including ensuring that it meets the standards set by the SCM department.
• Loading of information onto the City’s Website and on the CIDB Website.
• Providing assistance and information to Project Managers on the Processes of Tender/Bid Evaluation meetings and reports to the SCM Bid Adjudication Committee (BAC).
• Drafting and compiling of the final Tender/Bid report, obtaining approval from the SCM practitioner and sending it to the BEC committee members for Signatures.
• Checking that Tenders/Bids are on the agenda of the SCM BAC within the prescribed period and inform the SCM practitioner of this.
• Obtaining information from Debt Management in respect of outstanding Municipal accounts.
• Communicating reasons to unsuccessful tenderers, when requested.
• Monitor and control the documentation , business process and procedures with regards to supplier applications and requirements
• Checking the Central Supplier Database for Tax Compliancy status of bidders
• Checking CIDB (if applicable) to ensure that suppliers are registered and are complaint to the grading applicable to the RFQ/tender
• Providing support – liaising with internal/external audit through coordinating the availability of information, supporting documentation to establish facts for inclusion into responses to internal/external communications to stakeholders (emails, letters with regard to SCM issues) and to validate transactional recordings

How to Apply

Apply Online for the City of Cape Town Graduate / Internship Programme